This guide requires a user within a Group with a Moderator group Role. If you don't have this capability, you will NOT be able to make the necessary changes.


Moderation allows a group to manage what content is published and permits the editing and review of content before publishing.


Publishing Workflow Overview

Every content created or modified by a user goes through the following process:

  1. A Group Editor user modifies a record:
    1. Saves as Draft
    2. Once all changes are ready for publishing, saves as In Review
  2. A Group Moderator reviews the record:
    • If any changes are needed, resaves as Draft for Editor to modify
    • If approved, saves as Published


Learn more about the different moderation states available →



Review and Publishing Process

  1. Start by locating the Moderated Content section within your group:
    • From within your Group, select the Moderated Content tab.
    • This tab will display content in Draft and Archived as well as In Review.
    • Feel free to use the Filters to refine your search as necessary. Reminder: only content in the In Review workflow state is ready for review for potential publishing.

  2. Review the Content
    • A revision is created every time a user saves a webpage and so all revisions will be stored with their respective Status, i.e., draft, in review, published, etc. This allows us to keep different versions of a page so that users can save a draft without affecting live content, compare different revisions, or even revert to a previous revision.
    • Visit our Content Revisions article to learn how to view and compare revisions.

  3. If content requires adjustments before publishing
    • Make a note in the Revision Log about the changes needed, update the workflow state to Draft, and save the content again as a Draft.
    • Note that Drupal will NOT inform the author user, so you will need to communicate this separately.

  4. Place in the Menu (if requested - this is for new pages)
  5. If the content is approved to publish, publish the content by changing the workflow state dropdown to Published and clicking Save As.
  6. The content is now live!